General advice to students on placement

Whilst on placement students are advised to follow the placement provider's policies and guidelines. Students with any concerns should seek guidance and support from their placement mentor/supervisor. Students are also reminded of the University's placement learning policies and guidance, including Travelling to and From Placement Safely.

Emergency Contact Telephone Number - Information for Mentors/ Supervisors who are supporting SHU Students on placement

If you have a genuine emergency outside normal university working hours, you can use the emergency central number on +44 (0)114 225 8888.

This emergency link may be used to contact the University out of hours if a student is involved in a serious incident that affects their safety or they have taken action that threatens the safe working of the organisation. Please do not use this number if a student is absent from placement. Under the university regulations we are not able to provide student contact details to third parties, contact them out of hours or contact next of kin, which may raise anxieties unnecessarily. If you do have a student who is absent, please contact their Link Tutor when the University re-opens.

Please Note

Every effort is made to ensure that the documents and links on this site are accessible to all users. If you do encounter any difficulties, you may find that using a different browser enables you to open documents and links.

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Mentorship - supporting you

Mentor Preparation for the Health Professions

Sheffield Hallam University Mentor Updates

The core areas that all SHU mentor updates must include and which should be very clearly communicated are:

  • update with NMC professional standards;
  • understand the students' programme;
  • understand assessment process that occurs in practice;
  • understand process to follow when a student is failing to progress;
  • know how to access placement information websites for key information and SHU contacts;
  • know how to access placement information websites for key information about support available to them in their role in supporting the students;
  • know SHU placement learning policies are housed on the SHU placement learning websites and know processes for escalation of concerns; and
  • the essential need for the placement provider to communicate with the university about any incidents or accidents or concerns

The regional mentor online site is no longer maintained and should not be used by mentors. You are advised to remove this link from your 'bookmarks' or 'favourites' folder. Please refer to the guidance on this site, or ask your Link Lecturer for advice on how to update your mentor qualification.

As an indicator of good practice the Annual Mentor update is part of all Trust midwifery mandatory programmes. However in exceptional circumstances, it has been agreed with Trust partners, that the PowerPoint used at this years updates can be reviewed by the out of date midwife mentor. The mentor should then discussed the scenarios within the document with other mentors and then complete the Mentor Update Reflection Sheet below. This completed reflection sheet should be processed, using established Trust practices, to enable the annual update can be recorded on PPQA. If you need further advice please contact the Learning Environment Manager or Link Lecturer for your clinical area.

It is your professional responsibility as a mentor to undertake an annual update and complete a three yearly triennial review declaration to comply with NMC Standards to support learning and assessment in practice. Please seek advice from your LEM or Link Lecturer on how to do this locally.

Supporting you to update as a mentor

Your IT Firewall may stop these documents opening - if this occurs, you may find it helpful to download the documents to your desktop to be security-screened before opening.

Attendance at face to face mentor updates, for example updates provided by the Link Lecturer, can be recorded contemporaneously on the Mentor Update Attendance Record. This attendance record can then be used as evidence for updating individual mentor records on the Local Register of mentors. The placement provider is normally responsible for ensuring that the Local Register of mentors is updated according to NMC standards, and this is usually a task delegated to Learning Environment Managers (LEM). For small scale providers of placements, the Link Lecturer will support maintenance of the Local Register in line with NMC standards and arrangements with Sheffield Hallam University.

It is important that you maintain and can provide evidence of your annual update for your triennial review and to meet NMC standards for continuing professional development. You can either use documents provided by your employer e.g. if you work for Sheffield Teaching Hospitals NHS Foundation Trust documents are provided, OR make use of the Mentor Passport provided here. If you need additional pages to record your reflections, please download as many copies of the Mentor Update Reflection Sheet as you require.

In order to provide evidence that you meet current NMC Standards to Support Learning and Assessment in Practice, you may find it helpful to use the Sheffield Hallam University Mentor Mapping Tool. The Mapping of Personal Development against the NMC Mentor Standards document provides some examples of activities that you may undertake to demonstrate achievement of the mentor standards. These are not intended to be prescriptive or exhaustive.

Resources for Mentors - Mentor Conference Papers

This is an annual conference organised jointly between The Nursing and Midwifery Department, Faculty of Health & Wellbeing, Sheffield Hallam University and Sheffield Teaching Hospitals NHS Foundation Trust. It is sponsored by Sheffield Hospitals Charity.

You can use the materials to support your annual mentor update.  Please fill in the reflection sheet, showing what you have learned from using the materials. Show this to your Learning Environment Manager (LEM) in order to promote discussion about your role as a mentor.  Once you have completed your annual mentor update, your LEM will be able to ensure that your record is updated on the local Register of Mentors.

2019 Annual Mentor Conference

The 2019 Annual Mentor Conference was held on 25th April 2019. Please follow the link to the Mentor Conference [hosted on the Nursing Placement Information Website] if you would like to read presentations from the Mentor Conference.

2018 Annual Mentor Conference

The 2018 Annual Mentor Conference was held on 5th April 2018. Please follow the link to the Mentor Conference [hosted on the Nursing Placement Information Website] if you would like to read presentations from the Mentor Conference.

Preparation of Students for practice learning experiences


Programme overview

Allocation Processes and Placement Profiles

Preparation for Practice

  • Preparation for practice this document has been written to provide guidance to students on preparing for practice placement learning experiences.

Supporting the student on Placement


Roles and Responsibilities

  • Placement Learning Expectations sets out the expectations and responsibilities of all those involved in the partnership between student midwives, clinical staff and Link Lecturers in the clinical education of student midwives.
  • This document sets out the roles of the Mentor and Practice Teacher to support learning and assessment in practice
  • This document sets out the role of the Link Lecturer
  • Lead Link Lecturer and Link Team Operating Principles
  • Sign-Off Mentor: The allocated sign-off mentor is responsible for making the final assessment decision regarding the overall standard of a student midwife’s practice competence, and therefore has overall accountability for signing off all competencies. In practice this means that if another sign off mentor/midwife observes a student undertaking a competence/performing a skill/their professional behaviours, they should write a testimony to this effect. The allocated sign off mentor can then use this information to inform her assessment of the student midwife’s ability. They need to feel confident about whether a student has achieved the required standards of proficiency for safe and effective practice for entry to the register by the end of the placement. If a student works with another health professional then testimony should be sought to inform the overall opinion regarding the student for the sign-off mentor. In the event that the allocated sign-off mentor is off sick or absent for whatever reason, at the end of a placement, then another sign off mentor who has worked with the student, can then use these testimonies to inform their decision making regarding signing off skills/competencies and professional behaviours.

Placement Information - Placement Plans, Learning Outcomes and Practice Assessment

Attendance on Placement

  • Students must attend their allocated placement for the whole day/shift on all dates assigned to them by their placement provider
  • Student working hours in practice sets out the placement attendance requirements for BSc Midwifery course students.
  • Please also read the advice on the Working Time Directive, available on the SHU policies page. This gives important information about the total number of hours a student may work in a week.
  • Guidance on Absence Reporting can be found on the Student Information page of this website.
  • If you wish to gain any further information regarding a student who is absent, you are welcome to contact the Midwifery Placements Team.  Information can only be given in line with current GDPR regulations.

Support from the Course and Link Lecturer Team and Student Support Advisors (SSAs)


Disabled Student Support

Sheffield Hallam University 'Disabled Student Support services' provide information, advice and support for all students with disablities and long term health conditions. Information about this service is available via the university's Disabled Student Support page.

Should placement staff require advice or information to facilitate the placement learning experience, they should contact the student's Link Lecturer or Lead Link Lecturer in the first instance. The Link Lecturer is supported by the Student Support Officer and Disability Coordinators for the course.

Disclosing a Disability or Long Term Health Condition

In order for the university and placement providers to provide appropriate support, we actively encourage the student to disclose and provide the student with written guidelines about this. The decision to disclose or not is a personal decision made by the student; however, disclosure allows adjustments to be made enabling the student to fulfil their potential.

Reporting Incidents or Accidents or Concerns affecting the Student on Placement

Any student involved in an incident or accident (or near miss) on placement is required to report the event to the University as soon as possible.

Guidance on what to do if you need to report an incident or accident that affects you, or any concern you have about your placement learning experience, can be found on the SHU Policies section of this Placement Information website.

If the student is asked to provide a statement while on placement, please note that they must follow the current Guidance on Students Providing Statements.